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How to Use Filters (Macintosh)

Many e-mail management functions in Eudora can be done automatically using filters.

A filter can be thought of as a personal "valet" or "butler" that takes your mail and does certain things to it that you specify. One kind of valet might watch for particular mail from a mailing list and move it into a mailbox, open the message, and play a sound. Another might look for other kinds of mail and give it a label color, a high priority, and a new subject line.

In Eudora, there are two ways to create filters - a simple way (Simple Filter) and a detailed way (Detailed Filter).



Creating a Simple Filter:




Step 1

Select the e-mail message from which you want a filter to be created. In our example, it is a message from Junior.




Step 2

Select Make Filter from the Special menu.




Step 3

Once the Make Filter dialog appears, check the fields to make certain the information is correct. If not, you can modify the information. (For detailed definitions of terms in the above window, check your Users Manual).

When you're finished, click Create Filter to add this filter. Or click Add Details to display the Filters dialog to make this filter more detailed (see below).



Creating a Detailed Filter:



This is the Filters window.

In our example pictured above, Eudora will automatically transfer any mail From: jseau @eudoramail.com to a mailbox named Linebackers, then it will play a sound.



Go to Windows: Filters to open the Filters window

Step 1

Go to the Window: menu and select Filters to open the Filters window.



Click NEW to create the filter

Step 2

To add a new filter, click NEW.



Select INCOMING, OUTGOING, or MANUAL

Step 3

Select the options for how you want the filter to be used:

  • Incoming: The filter is invoked when messages are received.

  • Outgoing: The filter is invoked when messages are sent.

  • Manual: The filter is invoked only when you choose Filter Messages from the Special: menu.

Any combination of these options will work. In our example, we've made it an Incoming filter.



Define the criteria - in this example, the filter is looking for any mail from jseau @ eudoramail.com
Define the criteria - in this example, the filter is looking for any mail from jseau @ eudoramail.com
Define the criteria - in this example, the filter is looking for any mail from jseau @ eudoramail.com

Step 4

Define the criteria for the filter; use the header item drop-down menus and the text fields to specify which header items should include a particular string of text.

In our example above, this filter looks at the header item From:. In the white space, we've entered jseau @eudoramail.com. Now this filter will scan all incoming mails for the text jseau @eudoramail.com in the From: field.



Now to choose an action for the filter.

Step 5

Now that Eudora knows what to look for, now we need to define an action or actions to be taken on the messages that fit the criteria.

Under Action, move the mouse over the arrow next to None and click.



From this menu, choose Transfer To:

This is the menu that will appear when you click on the arrow. It lists all the various actions that the filter can do.

In our example, we want all mail from jseau @eudoramail.com to be transferred to another mailbox. So we'll select Transfer to as our action.



Now choose the Linebackers mailbox.

After you've selected Transfer to, a new dialog box will appear. Now you have to choose what mailbox the mail from jseau @eudoramail.com will be transferred to.

Click on the Transfer menu and it will display all your mailboxes. In this example, we'll choose the mailbox named Linebackers.



Let's add a second action to this filter.

You are not limited to one action - you can have your filter perform multiple actions. In this example, the filter is already set to transfer mail to the Linebackers mailbox. Now we'll see it to play a particular sound to let us know that mail's been moved to this mailbox.

Under Action, move the mouse over the arrow next to None and click.



Choose Play Sound.

This is the menu that will appear when you click on the arrow. It lists all the various actions that the filter can do.

In our example, we want a sound to be played when mail is filtered from jseau @eudoramail.com. So we'll select Play Sound as our action.



Choose the sound you want to play.

After you've selected Play Sound, a gray drop down menu will appear on the right. Now you have to choose what sound will be played when mail from jseau @eudoramail.com.

Click on the grey menu and select the sound you wish to have play. In our example above, we've chosen the Quack alert.



Your filter is complete.  Now when mail from jseau @eudoramail.com arrives, it will 1) Transfer the message and 2) Play a sound.

That's it - you've created a filter. Go to File: Save to save your changes, or simply close the filters window and it will ask you to save your changes.



An Example:

Let's suppose that you have two email accounts. One for yourself (my-account@eudora.com) and one for your puppy dog (my-dog-rover @eudora.com). If you want to check both accounts yet keep mail from these accounts separate, you'll need to create a filter like this-

Any Header
Contains
my-dog-rover @ eudora.com

Transfer to -- My-Dog-Rover's Mailbox

Now any incoming mail that has Rover's email address will be transfered into the mailbox My-Dog-Rover's Mailbox.



Still Not Working?

If your filters still won't work, try this Troubleshooting Guide.




Need Additional Help?

Try these online tutorials:

  • Vacation Auto-Replies (Macintosh)

  • How to Use Filters (Windows)

  • Does This Not Help?

    If this page doesn't help you, try these related pages:

  • Filters Don't Work

  • Outgoing messages are being moved to another mailbox!

  • Stuffit Space Saver 5.0 Incompatibility


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